How to work with your virtual assistant to help your business grow?

Welcome to my first blog!

This is something that I have always wanted to do and I thought now that after being in my business for some time I would share with you how you can best utilise a virtual assistant in your business.

I should probably introduce myself – I’m Leah 😊

I am the Founder & Director of Collectively Assist. After making my way through the corporate world for the past 15 years I decided that it was time to take the lessons I have learned and help businesses grow and move forward into the future.

Throughout my time in the corporate world it was very clear that companies were interested in making sales, increasing revenue and achieving company goals. But those companies also needed their businesses to keep running.

So where is the balance? Where do small businesses find time to run the show and also make money? What needs to be put first? Kind of like which came first – the chicken or the egg!

This is what I was struggling with in my time in the corporate world and I could only imagine that others were feeling the same.

There are many ways to change this – hire more employees, make more time for running the business (like that’s going to happen), or you can outsource to a virtual assistant.

Enter Collectively Assist! A virtual assistant can cater to many requests for a small business. This can range from data entry all the way through to video editing. The possibilities are endless and there are virtual assistants for each need and each business need.

Now that you have decided that you need a virtual assistant these are the things that you need to take into consideration when incorporating a virtual assistant into your business.

Assigning Tasks

The best way to work well with your virtual assistant that is going to compliment your business is to first start with what tasks are taking up the time away from making you money or doing the things you love.

These are tasks that need to be completed in order for the business to move forward but take up time out of your day or week.

This could be entering client information into CRM, creating social media posts to gain more brand awareness or even simply organising files so that you can find your stuff easier.

Communication Is Key

Once you have the tasks ready for your virtual assistant you need to make sure that you both understand how communication is going to work.

Now don’t get me wrong, this may not work out straight away but this is a work in progress. It may take a week or so to work out any kinks.

This could be done via phone, email, text message or zoom. Whichever is going to work best for the both of you.

Shared File Access

Now you may think this is going to be a sign in and go situation but you need to show your virtual assistant where to find everything and how to access it with ease.

It is best to provide a shared document folder and go through the folders over a zoom call. Guide them through the most used documents and how to save or share files that will work best for your business.

Also bear in mind that sometimes when you get someone from the outside to look into your business they may find ways to enhance your business – but we will get into this in another blog.

Share Your Expectations

It is really important to set out the expectations of the work to be completed from the beginning. But then always make sure it is possible for your virtual assistant to check in with you.

Expectations can change and that is okay but as long as you can communicate effectively then everyone will be on the same page.

These are just a few ways to work with your virtual assistant to help grow your business. These steps will give you time to starting working in your business while your virtual assistant will work on the business.

Outsourcing to a virtual assistant can be a game changer for a small business and should be done before you burn out and decide to call it quits.

Find a virtual assistant that is going to compliment you and your business.

Hope you learned something from this months blog and I can’t wait to share some more amazing insight into the world of a virtual assistant.

Have a great week and remember that your virtual assistant wants your business to thrive and grow just as much as you do!